Purpose of this Privacy Notice

This privacy notice aims to give you information on how Ormskirk Church collects and processes your personal data, including any data you may provide through this website when you interact with us, register for an event, donate to the church, apply for a role as a volunteer or staff member or sign up to our newsletter.

This website is not intended for children, however we do collect data relating to children if they attend one of our events or take part in our Ormskirk Church Kids’ activities.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Data Controller

The Parochial Church Council (PCC) of Ormskirk Parish Church, Church St, Ormskirk L39 3RD, UK.

This privacy notice is issued on behalf of the PCC of Ormskirk Parish Church, referred to as ‘Ormskirk Church’, ‘we’, ‘us’ or ‘our’ in this privacy notice.

We have appointed a data protection lead (DPL) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPL at ormskirkpc@outlook.com or in writing to Ormskirk Church.

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the Privacy Notice

It is important that the personal data we hold on you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-Party Links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data: e.g. first name, maiden name, last name, username (or similar identifier), marital status, title, date of birth, gender, photograph, video footage and any other biographical information you may provide us.

• Contact Data: e.g. billing address, delivery address, email address and telephone numbers.

• Financial Data: e.g. bank account and payment card details.

• Transaction Data: e.g. details about payments to and from you and other details of events, products or services you have purchased from us or gifts you have donated to us.

• Technical Data: e.g. internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

• Profile Data: e.g. your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.

• Usage Data: e.g. information about how you use our website, events, products and services.

• Marketing and Communications Data: e.g. your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.

Special Categories of Personal Data

As a church, we collect data about services and events you attend. Some of this information may be considered to come within the definition of Special Categories of Personal Data. This includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We will always make it clear to you when we collect this information and why. For some of our events and services we may also collect information about criminal convictions and offences.

If You Fail to Provide Personal Data

Where we need to collect personal data by law or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel your tickets to an event or service you have with us but we will notify you if this is the case at the time.

We use different methods to collect data from and about you including through:

Direct Interactions:

You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

• are involved in the life of the church through one of our services, groups or activities;

• are involved in photography or videography via our services or events;

• donate online, by text message or completing a giving envelope;

• create an account on our website;

• register for an event or course;

• subscribe to our services or publications;

• request marketing to be sent to you;

• respond to a survey; or

• give us some feedback.

Automated Technologies:

As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our cookie policy section below for further details.

Third Parties:

We may receive personal data about you from various third parties and public sources as set out below:

• Technical Data from analytics providers such as Google based outside the UK.

• Identity and Contact Data from publicly available sources such as Companies House based inside the UK.

As a church, we hold records of the people in our congregation, volunteers, guests and service users and use this information to coordinate church activities and to keep you informed of things happening in the life of the church.

We also collect and use information about our staff, suppliers, contractors, the Church of England’s national and diocesan staff, and personnel working for relevant public bodies. This information is used to manage and administer the church and to carry out our charitable purposes. We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.

• Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests.

Generally we do not rely on consent as a legal basis for processing your personal data other than when we collect Special Categories of Data or in relation to sending direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by emailing ormskirkpc@outlook.com

Purposes for Which We Will Use Your Personal Data

Ormskirk Church collects and processes information so that we can:

• Manage, administer and promote the life of the church

• Manage, maintain and publish the electoral roll in accordance with Church Representation Rules

• Administer financial transactions and donations

• Administer our courses or events

• Manage our websites and social media accounts

• Manage our volunteers and HR function

• Prevent and detect crime

• Comply with a legal or regulatory obligation

Marketing Preferences

You will receive marketing communications from us if you have requested information from us or purchased goods, attended an event or course with us and, in each case, you have not opted out of receiving that marketing. We will get your express opt-in consent before we share your personal data with any company outside Ormskirk Church for marketing purposes. You can ask us to stop sending you marketing messages at any time by emailing ormskirkpc@outlook.com.

Change of Purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.

We may have to share your personal data with the parties set out below for the purposes set out in section 4 above:

• Internal Third Parties as set out in the Glossary.

• External Third Parties as set out in the Glossary.

• Third parties to whom we may choose to transfer or merge parts of our activities or our assets. Alternatively, we may seek to acquire other charities or merge with them. If a change happens, your personal data will be used in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. Prior to sharing any data, we would establish that the third party is compliant with data processing requirements outlined in UK GDPR and other UK Data Protection Legislation.

Some of our external third parties are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK.

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.

• Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has here.

• Where we use providers based in territories without an adequacy decision, including the US, we would first satisfy ourselves that the provider has put measures in place to comply with UK GDPR.

Please email ormskirkpc@outlook.com if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.

We use cookies on our website. You can control your cookie settings through the options outlined in our cookie banner. By using our website you agree to this Policy and you consent to our use of cookies in accordance with the terms of this Policy.

About Cookies A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual.

There are two main kinds of cookies: “session” cookies and “persistent” cookies. Session cookies only last for the duration of users using the website and are deleted from your computer when you close your browser, whereas persistent cookies outlast user sessions and remain stored on your computer until deleted or until they reach their expiry date.

Cookies on this Website

We use both Session Cookies and Persistent Cookies on this website to help us administer this website, to improve usability, and for marketing purposes. We may also use cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to user needs.

Cookies do not contain any information that personally identifies you; a cookie in no way gives us access to your computer or any information about you. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Third Party Cookies

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information.

Some of our web pages may also contain content from other sites like YouTube or Facebook, which may set their own cookies. Also, if you share a link to our website, the platform you share it on (for example, X) may set a cookie on your browser.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorised disclosure, and applicable legal requirements.

Specific examples include:

• Church members: Information on people involved in Ormskirk Church while it is still current and up to 2 years after a person has ceased to be involved with all aspects of our church life.

• Financial matters: Gift Aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate.

• Parish registers: Information on baptisms, marriages and funerals permanently, as required by the Church of England.

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:

• Request access to your personal data (commonly known as a "data subject access request").

• Request correction of the personal data that we hold about you.

• Request erasure of your personal data where there is no good reason for us continuing to process it.

• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party).

• Request restriction of processing of your personal data to suspend its processing in certain scenarios.

• Request the transfer of your personal data to you or to a third party in a structured, machine-readable format.

• Withdraw consent at any time where we are relying on consent to process your personal data.

If you wish to exercise any of the rights set out above, please email ormskirkpc@outlook.com

No Fee Usually Required

You will not have to pay a fee to access your personal data. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

Time Limit to Respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively. Our website uses social sharing buttons which help share web content directly from web pages to the social media platform in question. Users note that the social media platform may track and save your request to share a web page respectively through your account.

LAWFUL BASIS

• Legitimate Interest means the interest of our charities in conducting and managing our charitable activities to enable us to give you the best church community, events, products and services and the best and most secure experience.

• Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

• Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to. For example, publication of Banns of Marriage.

• Vital Interests means processing your data where it is necessary to protect your life – for instance, to share medical information with the Ambulance Service in the event of a life-threatening emergency.

• Consent means processing where you have given us permission to use your personal data for specified purposes.

THIRD PARTIES

Internal Third Parties

• Other charities acting as joint controllers or processors, who may provide IT and system administration services or undertake leadership reporting.

External Third Parties

• The Diocese of Liverpool and central institutions of the Church of England in accordance with our obligations under ecclesiastical law and in relation to safeguarding.

• Service providers acting as processors based in the UK who provide website, social media, media and IT and system administration services.

• Contact databases such as ChurchSuite.

• Professional advisers including lawyers, bankers, auditors, pension advisors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.

• HM Revenue & Customs, regulators and other authorities based in the United Kingdom who require reporting of processing activities in certain circumstances.

• Course and event management systems including Eventsforce (eventsforce.com) and Eventbrite (eventbrite.co.uk). (Note: Eventsforce and Eventbrite are US-based companies which sit outside of a UK adequacy territory, managed under relevant UK GDPR safeguards).

Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints at:

• Address: Ormskirk Church, Church St, Ormskirk L39 3RD, UK

• Email: hello@ormskirkchurch.org

• Telephone: 01695 572143